From box to live display in under 10 minutes.
No IT team. No consultant. No complicated setup guide. Here’s exactly what happens from the moment your Lobby display arrives.
Pick your display type
Lobby runs on three surfaces — physical e-ink hardware, a virtual display in any browser, or a multi-room overview screen. The rest of this guide assumes physical. Going virtual? Skip steps 1, 4, and 5.
Physical e-ink
TRMNL e-ink display beside every meeting room door. Ships in 5 days. Runs up to 12 months on a single charge.
Virtual
Any browser, tablet, or TV you already own. Live in 2 minutes — no hardware, no mount, no pairing.
Room overview
One screen showing every room at a glance. Configure rooms in the dashboard, then point any screen (e-ink or browser) at the URL.
Order and receive your display
Choose how many rooms you're equipping, complete checkout, and we'll ship your Lobby displays within 5 business days. Each display comes ready to pair — no hardware setup required before it arrives.
Physical displays only. If you're going virtual, skip ahead to Step 2 — there's nothing to ship. What's in the box: Display · Magnetic wall plate · USB-C cable · 3M adhesive strips · Quick-start card.
Create your Lobby account
Go to app.usethelobby.com and sign in with your Google Workspace account. This takes 60 seconds and doesn't require any technical configuration.
Requirements: A Google Workspace account with admin access (to authorise the calendar integration)
Connect your meeting room resources
In the Lobby dashboard, click “Connect Google Calendar.” Lobby will ask for read access to your meeting room resources — the same resources you already use when booking rooms in Google Calendar. Select the rooms you want to display and confirm.
Note: If your meeting rooms aren't set up as Google Workspace resources yet, our setup guide walks you through creating them. It takes about 5 minutes in Google Admin. Microsoft 365 / Outlook support is coming soon.
Mount the display
Choose where you want the display on the wall next to your meeting room door. Attach the magnetic wall plate using the adhesive strips (or screws for a permanent mount). Hang the display on the plate — it snaps on magnetically. The display will show a pairing code on screen automatically.
Virtual displays skip this step — there’s nothing to mount. Just open the display URL in the browser of the screen you’re using.
Pair and go live
In the Lobby dashboard, enter the pairing code shown on the display. Select which room resource it should show. Hit “Activate.” The display will connect to your WiFi and sync your calendar data within 30 seconds.
Virtual displays skip pairing entirely — there's no code, just a URL. Your display is now live. That's it.
Add more displays
Repeat steps 4–5 for each additional meeting room. Each display takes under 2 minutes to mount and pair once your Google Calendar is connected. For virtual displays, just open another URL on another screen.
A few things people usually ask.
Do I need to set up new room resources in Google Calendar?
Only if you don't have them already. Most offices with multiple meeting rooms already have Google Workspace room resources set up. If not, we'll walk you through it — it takes 5 minutes in Google Admin.
Can I run Lobby on a tablet or TV?
Yes — that's what virtual displays are. Same room view as the e-ink, runs in any browser. Open the URL on any tablet, TV, or screen you already own. No hardware, no mount, no pairing code. Counts toward your plan limit the same way a physical display does.
What happens if the WiFi drops?
The display continues showing the last known schedule. E-ink screens retain their image with zero power even when disconnected. As soon as WiFi is restored, the display resyncs automatically.
Can my team book rooms from the display?
Not currently. Lobby displays are read-only — they show what's in your Google Calendar, but bookings are made in Google Calendar as usual. This is by design: we didn't want to introduce a new booking interface that competes with what your team already knows.
Get started — 10 minutes to your first display
Connect your Google Calendar and get your first display shipped this week.
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