Question 1

What is Lobby?

Accepted Answer

Lobby is a meeting room display system for Google Workspace and Microsoft 365 teams. It's an e-ink screen that mounts outside your meeting room door and shows real-time room availability pulled directly from your calendar. No new booking system. No new app for your team. It just shows what's in the calendar.

Question 2

What problem does Lobby solve?

Accepted Answer

The three most common meeting room problems: double-bookings (two teams showing up to the same room), ghost meetings (a room shows as booked in the calendar but nobody's in it), and uncertainty (people walking up to rooms not knowing if they're free). Lobby eliminates all three. Works with Google Workspace and Microsoft 365.

Question 3

Does Lobby work with Microsoft 365 / Outlook?

Accepted Answer

Yes. Lobby supports both Google Workspace and Microsoft 365 / Outlook. Sign in with whichever your team uses — same dashboard, same displays, same pricing. Microsoft 365 connects via the standard admin consent flow and reads your room mailboxes read-only.

Question 4

Can I run Lobby on a tablet or TV instead of the e-ink display?

Accepted Answer

Yes — that's a virtual display. Same room view as the e-ink, runs in any browser, no hardware needed. Open the URL from your Lobby dashboard on any tablet, TV, or screen you already own. Virtual displays count toward your plan limit just like physical ones.

Question 5

What's the room overview display?

Accepted Answer

A single screen that shows multiple meeting rooms at once — in a grid, with live green/red status. Pick which rooms to include in the dashboard. Works on physical e-ink hardware OR as a virtual display in a browser (great for lobby TVs, kitchen monitors, hallway screens). Counts as one display on your plan, not one per room it shows.

Question 6

Can I mix physical and virtual displays?

Accepted Answer

Yes. They all show in the same Lobby dashboard and sync from the same calendar. A room can have a physical e-ink display beside its door and also appear on a virtual overview screen in reception — that's exactly the point.

Question 7

Can my team book rooms from the Lobby display?

Accepted Answer

Not yet. Lobby displays are currently read-only — they show what's in your Google Calendar or Microsoft 365 calendar but don't support booking directly from the screen. Bookings continue to happen in your existing calendar tool. On-screen booking is on our roadmap.

Question 8

What does the display look like when a room is available vs occupied?

Accepted Answer

Available: Clear green “AVAILABLE” status with room name and time of next meeting. Occupied: Red “IN USE” status with the current meeting title, organiser, and end time. The status is large, clear, and readable from across a corridor.

Question 9

How long does setup take?

Accepted Answer

The calendar connection takes 2–3 minutes. Mounting and pairing each display takes about 5–7 minutes. For a 5-room office, budget 30–40 minutes total for everything.

Question 10

Do I need to be a Google Workspace or Microsoft 365 admin to set up Lobby?

Accepted Answer

You need admin access to authorise the calendar integration (a one-time step) and to add room resources in Google Admin or room mailboxes in the Microsoft 365 admin centre / Entra ID if they don't already exist. After the initial setup, a non-admin can manage the Lobby dashboard.

Question 11

What happens if my WiFi goes down?

Accepted Answer

The display continues showing the last synced schedule. E-ink screens retain their image with zero power when static. As soon as WiFi is restored, the display automatically resyncs. The display will never go blank just because of a connectivity blip.

Question 12

Does the display need to be plugged in permanently?

Accepted Answer

No. The display is battery-powered and charges via USB-C — like your phone. Charge it once, and it runs for up to 12 months depending on how frequently it syncs and how often the calendar changes. There are no cables to route through the wall.

Question 13

What WiFi does the display need?

Accepted Answer

The display connects to standard 2.4GHz WiFi (WPA2/WPA3). It does not require 5GHz, a corporate VLAN, or special network configuration.

Question 14

What if my meeting rooms aren't set up as Google Workspace resources yet?

Accepted Answer

Most offices on Google Workspace or Microsoft 365 already have room resources / room mailboxes — if you book rooms from the calendar today, you almost certainly do. If not, we'll walk you through it. In Google Admin, add each room as a resource calendar; in the Microsoft 365 admin centre, create a room mailbox. Either takes about 5 minutes. Once they exist, Lobby connects to them instantly.

Question 15

What does Lobby cost?

Accepted Answer

Hardware is a one-time purchase (the physical display and wall mount). Software is billed monthly per display — cancel any time. The price is listed clearly on our pricing page.

Question 16

Is there an annual contract?

Accepted Answer

No. Lobby is month-to-month. Cancel any time in the dashboard with no penalties or questions.

Question 17

Do you offer volume discounts?

Accepted Answer

Yes — for 10+ displays, email hello@usethelobby.com and we'll give you a quote.

Question 18

Where do you ship?

Accepted Answer

Currently shipping to the UK, EU, and US. More regions coming. Email us if you're outside these areas — we'll do our best.

Question 19

How long does shipping take?

Accepted Answer

Orders are dispatched within 5 business days. Delivery time depends on your location — typically 2–5 days within the UK/EU, and 5–10 days to the US.

Question 20

What's in the box?

Accepted Answer

Lobby Display · Magnetic wall mount plate · USB-C charging cable · 3M adhesive strips (for the wall plate) · Quick-start card with QR code to the setup guide.

Question 21

What if my display arrives damaged?

Accepted Answer

Email us within 14 days of receipt and we'll send a replacement. hello@usethelobby.com.

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