Meeting Room Display Pricing per Room 2026: Worked Exampl...

Meeting room display pricing is one of those categories where everyone makes you do the maths yourself. Some vendors charge per room. Some per user. Some per display. Some hide it all behind a "contact sales" button. The hardware cost is on one page, the software on another, the volume discount on a third.

This post is the worked example. The honest per-room number for the five biggest vendors, plus Lobby, at 5, 10 and 25 rooms. Year one. Year five. Same maths every time. We are pricing two of our own competitors here, including in the cases where they come out cheaper than us.

The maths in one place

For each vendor, the total per-room cost has three components.

Hardware up front. One off purchase. Spread it across 5 years to get the monthly equivalent if you want.
Software per room per month. Or platform fee plus rooms, depending on the vendor.
Setup, mounts, accessories. Usually small but real, especially for proprietary mounts.

We are using public list prices as of May 2026. We are using USD. We are using the standard plan for each vendor (not enterprise, not the trial). Where a vendor has a free tier, we use it and note it.

Joan

Joan's pricing is tiered by feature, with hardware sold separately.

Hardware: Joan 6 around USD 599 per display. Joan 6 Pro around USD 749. Joan 13 around USD 999.
Software (Joan Premium): USD 9 per device per month, billed annually.
Mount and accessories: included.

For 10 rooms with the Joan 6:

Hardware: USD 5,990 one off.
Software: USD 90 per month, or USD 1,080 per year.
Year one total: USD 7,070.
Five year total: USD 11,390.

Robin

Robin charges per user for the platform and bundles room displays into the higher tiers.

Hardware: Robin does not sell its own hardware. You bring your own iPad or Android tablet, or buy a Joan or similar device. Typical cost: USD 250 per room for an iPad and a mount, or use existing tablets.
Software (Pro): USD 5 per user per month for the room display module, billed annually. Volume discounts kick in at 250 users.
Setup: Robin requires a setup fee for new accounts of USD 1,000 to USD 3,000 on standard plans.

The user-based pricing is what makes Robin expensive at small scale and reasonable at large scale. For 10 rooms in a 60-person office:

Hardware: USD 2,500 for tablets and mounts.
Software: USD 300 per month (60 users at USD 5), USD 3,600 per year.
One-time setup: USD 1,500.
Year one total: USD 7,600.
Five year total: USD 22,500.

If your office grows from 60 to 200 people, Robin's bill grows even if you have not added a room. This is the catch. We covered it in the Robin alternatives post.

Envoy

Envoy bundles room booking into its workplace platform. Standalone room booking is not really their product, visitor management is.

Hardware: BYO iPad or tablet, around USD 250 per room. Envoy Visitors tablet sold separately at USD 449 (visitor product, not room).
Software (Workplace Standard): USD 109 per location per month minimum, plus per-user fees that vary by module.
Rooms module: requires the Standard or above plan.

For a single-office 60-person team with 10 rooms:

Hardware: USD 2,500.
Software: USD 250 to USD 400 per month including rooms, depending on which other Envoy modules you have.
Year one total: USD 5,500 to USD 7,300.
Five year total: USD 17,500 to USD 26,500.

Envoy is the right answer if you mostly need visitor management and want rooms as a bolt-on. It is an expensive way to buy room displays on their own. Covered in the Envoy alternatives post.

Skedda

Skedda charges per space, not per user, which makes it more attractive at small scale.

Hardware: BYO tablet or browser. Around USD 250 per room.
Software (Plus): USD 149 per month for up to 20 spaces, USD 249 per month for up to 40, USD 349 per month for Premier (unlimited).

For 10 rooms:

Hardware: USD 2,500.
Software: USD 149 per month, USD 1,788 per year.
Year one total: USD 4,288.
Five year total: USD 11,440.

Skedda's flat per-tier pricing makes it competitive on rooms, but the room display layer is thinner than the dedicated room display vendors. You are buying booking software primarily.

Lobby

For comparison, the same maths for Lobby.

Hardware: TRMNL display USD 129 to USD 199 per room, one off. Or USD 0 if you BYO tablet.
Software: Free for up to 3 displays. USD 30 per month flat for unlimited displays on Unlimited plan, USD 60 per month on Pro Unlimited.

For 10 rooms with TRMNL:

Hardware: USD 1,500.
Software: USD 360 per year.
Year one total: USD 1,860.
Five year total: USD 3,300.

For 10 rooms with BYO tablet:

Hardware: USD 0.
Software: USD 360 per year.
Year one total: USD 360.
Five year total: USD 1,800.

The side-by-side, 10 rooms, 5 years

Putting all of these in one place, total cost of ownership at 10 rooms over 5 years.

Lobby + BYO tablet: USD 1,800
Lobby + TRMNL: USD 3,300
Joan + Joan software: USD 11,390
Skedda + BYO tablet: USD 11,440
Envoy + BYO tablet (low): USD 17,500
Robin + BYO tablet (60 users): USD 22,500
Envoy + BYO tablet (high): USD 26,500

The most expensive option in this comparison is roughly 14 times the cheapest. That gap is not because the more expensive vendors do 14 times more useful things. It is because the pricing model attaches to a different metric (users, locations, hardware) and the metric grows faster than your room count.

What changes the picture

Three things move these numbers more than the headline price.

Whether your office grows. Per-user pricing (Robin, Envoy) gets a lot more expensive as you hire. Per-room pricing (Joan, Skedda, Lobby) is stable.
Whether you need other modules. Visitor management, desk booking, integrations. If you genuinely need them, Envoy and Robin become better value. If you only need rooms, the dedicated room platforms are cheaper.
The number of rooms. Above 25 rooms, the flat-rate vendors (Skedda Premier, Lobby Unlimited) pull further ahead. Below 5 rooms, the free tiers (Lobby Free up to 3 displays) win on a no-budget rollout.

What you should actually do

Three honest tests when you are pricing this category.

Quote for next year's headcount, not this year's. If your team will be 30 percent bigger in 18 months, the per-user vendors get more expensive in lockstep. Per-room vendors do not.
Ask about year-five renewal pricing. Some vendors price aggressively in year one and pass through 10 to 20 percent increases at renewal. Get the multi-year price in writing.
Decide whether you actually want all the modules. The cheapest answer to "I need to know which rooms are free" is a room display platform, not a workplace platform. If you do not need visitor management or desk booking right now, do not pay for it.

TL;DR

Per-room software pricing in 2026 ranges from USD 3 per room per month (Lobby Unlimited at 10 rooms) to roughly USD 30 per room per month (Robin or Envoy at low headcount with rooms-only need). Hardware adds USD 0 to USD 600 per room depending on whether you BYO tablet, buy TRMNL, or buy Joan. For 10 rooms over 5 years, the spread is USD 1,800 (Lobby + BYO tablet) to USD 26,500 (Envoy Standard). The number that moves the picture most is whether the pricing model attaches to users (which grow) or rooms (which usually do not).

Meeting Room Display Pricing per Room: What 10 Rooms Actually Cost in 2026